Office Administrator

Description

Active, internationally focused artist’s office seeks detailed, enthusiastic professional to assist the team with correspondence, organization, facility management, and steering projects to completion.

Responsibilities

• Take meeting notes, draft and update spreadsheets and documents
• Organize and maintain paper and digital filing systems for business documents
• Answer phones & doors, welcome visitors, attend and supervise vendors in the building
• Maintain staff calendars, collect timesheets, compile weekly reports
• Check stock and purchase office supplies
• Work with other staff on facility management of office and home (Electrical, plumbing, water delivery, trash, security, landscaping)
• Process domestic and international FedEx shipments; receive, sort, and reply to postal and webform mail
• Provide content updates for websites; create periodic e-mail blasts; maintain contacts and email lists; assist with PR strategy
• Make travel arrangements for senior staff
• Perform additional administrative tasks as assigned or identified

Requirements

• 2-3 years of relevant experience
• Background and interest in fine arts
• Flexible approach to work, ability to take initiative and direction in equal measure

Physical Environment:

Job is primarily desk and office based, requiring use of a computer in a Mac environment. Travel not typically required, though occasional offsite work may be necessary. Ability to hold a valid driver’s license or have reliable transportation necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.

Hours: On site in office, Monday-Friday 9am-5pm

How to apply

Email brief cover letter and 1-page resume to artiststudioposition323@gmail.com

Please include “Office Administrator” in the subject line.

A background check and current references will be required of successful candidates. Successful hire will be subject to a 3-month probationary period.