Tuesday – Saturday (full-time, non-exempt)
David Kordansky Gallery seeks a highly motivated, extremely organized, and collaborative individual to join our team as Sales Coordinator. Reporting to the sales Directors, the Sales Coordinator is a critical, cross-departmental role, responsible for supporting a range of significant functions of the sales team, including administrative work related to invoicing, sales PDFs, data management, auctions and secondary market works, and scheduling, as well as assisting with group travel for art fairs. This position is a full-time role, Tuesday through Saturday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles—and soon to be New York—and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
SUMMARY OF PRIMARY RESPONSIBILITIES:
Note: This is not a sales position, but candidates interested in pursuing a career path in sales are welcomed.
Sales Administration & Finance:
- Manage, monitor, and submit accurate invoice requests on behalf of the sales team
- Track split sales, discounts, consignment terms, purchase agreements and/or credit lines and review for accuracy
- Send invoices to clients, follow up on payment, and hand off paid sales to the registrar team for shipping and delivery coordinator
- Provide sales tax assistance and auditing to support the Finance team
- Assemble and update sales PDFs for the sales team
- Coordinate all auction and secondary market research, tracking, and reporting
- Update database records, third-party sales platforms, and other sales spreadsheets regularly
- Maintain and update sales team iPads and sales apps regularly
- Conduct research for appraisal requests and create valuations
- Research, propose, and update pricing for new inventory
- Staff the gallery’s booth at art fairs in a support capacity as needed, at the discretion of senior-level salespeople
- Assist with art fair VIP designations and invites
- Assist in the maintenance and organization of client lists (e.g. by interest, region)
- Schedule private viewings for clients, curators, etc. as requested by the sales team and coordinate installation, discussing logistics with the operations team as needed
- Coordinate the mailing of books and artist packets to clients
- Communicate artists’ practices and biographies with clients and collectors in an articulate, professional manner
- Recognize and acknowledge the individual names and faces of clients, collectors, and curators
Scheduling & Travel:
- Communicate with clients, curators, artists, etc. to set up meetings, dinners, events, studio visits, upon request
- Assist with booking group and individual restaurant reservations
- Assist with coordinating and booking flights and hotels for the sales team, tracking expenses and receipts accurately
- Draft and update group travel itineraries
- Assist and collaborate with other sales team support staff
- Answer phones and take messages as needed
- Run errands as needed (pick up lunch, coffee, etc.)
- Attend gallery meetings and take notes
- Assist with opening dinner set-up and guest check-in
- Attend all Los Angeles gallery openings and other events, as needed
Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
- Knowledge of contemporary art and an interest in sales required
- Minimum four (4) years experience working at a contemporary art gallery or auction house preferred; experience at a contemporary art museum and/or artist studio welcomed
- BA in Modern or Contemporary Art History, Arts Administration, or related field preferred, but consideration is given to candidates with related professional experience
- Advanced skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)
- Basic skills in the Adobe Creative Suite (Acrobat, Photoshop, InDesign) preferred
- Intermediate knowledge of databases such as ArtBase / FileMaker (or similar) preferred
- Intermediate knowledge of sales platforms such as Arternal, ArtBinder, and Artsy preferred
- Experience in invoicing and financial tracking (e.g. QuickBooks) welcomed
- Fluency in multiple languages welcomed
- Preference is given to candidates with expert knowledge of global contemporary art, including art of the African Diaspora, Latin America, and Asia
- BIPOC and LGBTQIA+ candidates are strongly encouraged to apply
Compensation & Benefits:
- This is a full-time hourly position (overtime eligible)
- The pay scale for this position is $25 – $35 per hour
Benefits for full-time employees, following a waiting period, include:
- Premium PPO medical insurance (fully subsidized, at no cost to employee)
- Vision insurance (fully subsidized, at no cost to employee)
- Dental and long-term disability insurance
- Paid personal and vacation days (starting at 13 days annually)
- Paid sick time (6 days annually)
- Paid holidays and floating holidays (10 days annually)
- Paid gallery closures (typically 7-10 days annually)
- Paid family leave
- Participation in a 401k retirement plan (with employer contribution)
- This position is located in Los Angeles, CA.
- The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.
- Masks and full COVID-19 vaccination(s) are required.
- Approximately 50% of the work required of this position can be completed remotely, with weekly in-person work required.
How to apply
HOW TO APPLY:
Please submit the following via email with the subject line “DKG LA: SALES COORDINATOR” to email@example.com:
- a cover letter detailing your previous experience in a contemporary art gallery and/or sales-focused environment, and how you would approach the position
- a brief resume
In your application, please clearly note all relevant skills requested in the qualifications above.
BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.