Monday – Friday (full-time, hourly non-exempt)
David Kordansky Gallery seeks a highly motivated, extremely organized, efficient, and collaborative individual to join our team as Sales Assistant. Reporting to two sales Directors, the Sales Assistant is a critical, cross-departmental role, responsible for supporting a range of significant administrative functions of the sales team. Primary responsibilities include generating sales and info PDFs; drafting sales offers; organizing client interest lists; responding to inquiries on behalf of the Directors; preparing and submitting invoice requests; tracking payments; shipping complimentary catalogues; organizing and tracking museum offers and sales; scheduling and maintaining calendars; booking travel; and detailed data management. This position is a full-time role, Monday – Friday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
- Assemble, design, and update the presentation of sales information (PDFs) for two sales Directors
- Quickly and accurately create specialized or custom sales PDFs and image (JPG) emails
- Create Info PDFs (including bio, exhibitions, relevant works, relevant press)
- Organize all client contacts; keep contact records updated and accurate in ArtBase and Arternal
- Generate sales offers and curatorial pitches
- Research and develop upcoming sales target lists
- Respond to interest inquires in a timely manner (within 24 to 48 hours)
- Correspondence management for the Directors (tracking deadlines and pending inquiries, including internal requests)
- Monitor, track, and regularly update client interest lists; research new possibilities for client interest; generate suggestions for sales offers for Directors based on interest lists
- Oversee and submit Directors’ invoice confirmations in an accurate and timely manner; submit updates for shipping addresses on invoices as needed (notifying Finance and Registrar teams); notify clients of changes in invoice totals (e.g. taxes) if totals change; track deadlines for payment; follow-up with clients for payment as needed
- Liaise with Registrar team on behalf of client inquires, as needed
- Assist with tracking client shipments when invoices are paid in full and confirming with Director when artwork is delivered
- Pack and ship complimentary books to clients; confirm notes with Directors and hand write gift or thank you notes
- Assist with any additional sale follow-through tasks for the Directors
- Manage the work calendar for both Directors, scheduling meetings, client visits, studio visits, private viewings, and other events
- Book individual travel, hotel, and restaurant reservations for both Directors
- Manage museum conversations spreadsheet, updating regularly; research new opportunities for proposals
- Manage tracking of all museum sales on extended timelines (alongside Finance and Registrar teams), including committee proposals, acquisition meetings, credit line confirmation, and payment terms and receipt
- Serve as a public-facing representative of the gallery, communicating with visitors, artists, and collectors
- General office administration, including answering phones, sorting correspondence, and running errands
Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
- Knowledge of contemporary art required
- Career interest in a sales position required
- Interest in museums and the artwork acquisition process welcomed
- Minimum two (2) years experience working at a contemporary art gallery, auction house, and/or contemporary art museum preferred
- Professional experience in client-facing roles as well as experience in customer service, retail, and other office environments welcomed
- BA in Art History or related field preferred, but consideration is given to candidates with related experience
- Skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)
- Intermediate skills in Adobe Acrobat and Photoshop preferred; skills in InDesign strongly preferred
- Basic knowledge of databases such as ArtBase / FileMaker (or similar) preferred
- Basic knowledge of sales platforms such as Arternal, ArtBinder, and Artsy preferred
- Fluency in multiple languages welcomed
- Preference is given to candidates with expert knowledge of global contemporary art, including art of the African Diaspora, Latin America, and Asia
- BIPOC and LGBTQIA+ candidates are strongly encouraged to apply
Compensation & Benefits:
- This is a full-time hourly position (overtime eligible) at 40 hours per week.
- The pay scale for this position is $20 – $25 per hour.
- Benefits for full-time employees, following a waiting period, include:
- Premium PPO medical insurance (fully subsidized, at no cost to employee)
- Vision insurance (fully subsidized, at no cost to employee)
- Dental and long-term disability insurance
- Paid personal and vacation days (starting at 13 days annually)
- Paid sick time (6 days annually)
- Paid holidays and floating holidays (10 days annually)
- Paid gallery closures (typically 8-10 days annually)
- Paid parental leave
- Participation in a 401k retirement plan (with employer contribution)
- This position is located in Los Angeles, CA.
- The gallery greatly values the health & safety of its employees, and is following all city, county, and state COVID-19 guidelines for businesses.
- During the pandemic, approximately 50% of the work required of this position can be completed remotely, with weekly in-person work required.
How to apply
Please submit the following via email with the subject line “DKG LA: Sales Assistant” to firstname.lastname@example.org:
- a cover letter detailing your previous experience
- a complete CV
- a 250-word writing sample discussing the work of an artist represented by the gallery or a recent gallery exhibition
In your application, please note all relevant skills requested in the qualifications above.
BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.